Registration
Registration Deadlines and Costs
| Registration Phase | Date / Period |
|---|---|
| Registration opens on | 20th February, 2025 |
| Early Registration | 20th February – 10th April, 2025 (23:59 KST) |
| Regular Registration | 11th April – 20th June, 2025 (23:59 KST) |
| Late Registration | 21st June – 1st August, 2025 |
Registration Policy
| Registration Type | Early Bird Registration(20th February – 10th April, 2025 · 23:59 KST) | Regular Registration(11th April – 20th June, 2025 · 23:59 KST) | Late Registration(21st June – 1st August, 2025) |
|---|---|---|---|
| Regular Registration | $135 | $155 | $230 |
| Student Registration* | $62 | $77 | $93 |
| Accompanying Person | – | $85 | – |
Note
- All registration fee is payable in US$.
- For regular registration (non-student category), the ICLA membership fee is included in the early registration rate. Starting from the regular registration period, the membership fee will no longer be included. Non-members must select the membership option and pay the applicable fee during registration.
- Students are required to provide a copy of a valid ID that certifies their student status
Registration Fees include
- Participation in the Congress
- Coffee breaks and snacks during the sessions
- Welcome reception on 28th July, 2025.
- Abstract & Book of Abstracts
- Name badge
- Congress bag
- Water
- Access to Wi-Fi during the Congress
Registration Instructions
All registration fees can be paid via PayPal (credit card) or bank transfer.
Bank Transfer
- Please be informed that the fee must be transferred under the registrant’s name.
- Any surcharges or remittance fees incurred to make the transfer should be paid by the registrants.
- A Copy of the transfer from the bank must be sent to the secretariat (secretariat@icla2025seoul.com).
- A direct bank transfer should be made to the account below.
Account Information
| Item | Details |
|---|---|
| Name on Account | ICLA CONGRESS |
| Office Address | 30, Pildong-ro 1-gil, Jung-gu, Seoul, Republic of Korea |
| Account Number | 140-014-426167 |
| Name of Bank | SHINHAN BANK |
| Bank Address | 20, Sejong-daero 9-gil, Jung-gu, Seoul, South Korea (04513) |
| SWIFT Code | SHBKKRSE |
| Remittance Reference | 2025 ICLA Enrollment Fee – Your Name |
Cancellation & Refund Policy
Cancellation Procedure
- All cancellations must be submitted in writing to the 2025 ICLA Congress-Seoul Secretariat at secretariat@icla2025seoul.com.
- The Conference Committee reserves the right to review individual cases of late cancellations and determine if partial or no reimbursement will be granted.
Refund Policy
By cancellation date:
- Before May 28, 2025 (60 days before the Congress): 75% refund (excluding PayPal transaction fees, if applicable)
- Between May 29 – June 28, 2025 (30-60 days before the Congress): 25% refund (excluding PayPal transaction fees, if applicable)
- After June 28, 2025 (within 30 days of the Congress): No refund
By payment method:
- PayPal: A 5% transaction fee will be deducted from the refunded amount.
- Bank Transfer: Refunds will be processed in a single batch according to the following schedule:
- Early Registration Period: Refunds will be processed within 2 weeks after the early registration deadline.
- Regular Registration Period: Refunds will be processed within 2 weeks after the regular registration deadline.
- Late Registration Period: Refunds will be processed within 2 weeks after the conference.
Additional payments:
- Any payments made after initial registration must be made via bank transfer.
- Refunds for these payments will follow the bank transfer refund schedule outlined above.
Invitation Letters for VISA Applications
Visa Invitation Letter Application Process
- Log in to ConfTool
- Click Edit User Account Details
- Select ”Yes” for Visa Invitation Letter Request
- Enter the following information:
- Nationality
- Date of Birth
- Passport No.
- Passport Expiry Date
- Date of Arrival
- Date of Departure
- Go to the Overview page and click Visa Invitation Letter
※ If you are not a presenting author of an accepted contribution but require a visa invitation letter,
please contact the Secretariat(secretariat@icla2025seoul.com) individually.
The invitation letter will be issued after identity verification.