Registration Deadlines and Costs
Registration opens on
20th February, 2025
Early Registration
20th February – 10th April, 2025, 23:59 KST
Regular Registration
11th April – 20th June, 2025, 23:59 KST
Late Registration
21st June – 1st August, 2025
Registration Policy
Early Bird Registration
(20th February – 10th April, 2025, 23:59 KST)
Regular Registration
(11th April – 20th June, 2025, 23:59 KST)
Late Registration
(21st June – 1st August, 2025)
Regular Registration
$135
$155
$230
Student Registration*
$62
$77
$93
Accompanying Person
$85
*Students should provide a copy of student ID or any similar official certificate.
Note
- All registration fee is payable in US$.
- For regular registration (non-student category), the ICLA membership fee is included in the early registration rate. Starting from the regular registration period, the membership fee will no longer be included. Non-members must select the membership option and pay the applicable fee during registration.
- Students are required to provide a copy of a valid ID that certifies their student status
Registration Fees include
- Participation in the Congress
- Coffee breaks and snacks during the sessions
- Welcome reception on 28th July, 2025.
- Abstract & Book of Abstracts
- Name badge
- Congress bag
- Water
- Access to Wi-Fi during the Congress
Registration Instructions
- All registration fees can be paid via PayPal (credit card) or bank transfer.
Bank Transfer
- Please be informed that the fee must be transferred under the registrant’s name.
- Any surcharges or remittance fees incurred to make the transfer should be paid by the registrants.
- A Copy of the transfer from the bank must be sent to the secretariat (secretariat@icla2025seoul.com).
- A direct bank transfer should be made to the account below.
Account Information
Name on Account
Office Address
Account Number
Name of Bank
Bank Address
SWIFT Code
Remittance Reference
ICLA CONGRESS
30, Pildong-ro 1-gil, Jung-gu, Seoul, Republic of Korea
140-014-426167
SHINHAN BANK
20, SEJONG-DAERO 9-GIL, JUNG-GU, SEOUL, SOUTH KOREA (04513)
SHBKKRSE
2025 ICLA Enrollment Fee – Your Name
Cancellation & Refund Policy
1. Cancellation Procedure
- All cancellations must be submitted in writing to the 2025 ICLA Congress-Seoul Secretariat at secretariat@icla2025seoul.com.
- The Conference Committee reserves the right to review individual cases of late cancellations and determine if partial or no reimbursement will be granted.
2. Refund Policy
- Before May 28, 2025 (60 days before the Congress): 75% refund (excluding PayPal transaction fees, if applicable)
- Between May 29 – June 28, 2025 (30-60 days before the Congress): 25% refund (excluding PayPal transaction fees, if applicable)
- After June 28, 2025 (within 30 days of the Congress): No refund
- PayPal: A 5% transaction fee will be deducted from the refunded amount.
- Bank Transfer: Refunds will be processed in a single batch according to the following schedule:
- Early Registration Period: Refunds will be processed within 2 weeks after the early registration deadline.
- Regular Registration Period: Refunds will be processed within 2 weeks after the regular registration deadline.
- Late Registration Period: Refunds will be processed within 2 weeks after the conference.
- Any payments made after initial registration must be made via bank transfer.
- Refunds for these payments will follow the bank transfer refund schedule outlined above.
Invitation Letters for VISA Applications
Visa Invitation Letter Application Process
- Log in to ConfTool
- Click Edit User Account Details
- Select ”Yes” for Visa Invitation Letter Request
- Enter the following information:
- Nationality
- Date of Birth
- Passport No.
- Passport Expiry Date
- Date of Arrival
- Date of Departure
- Go to the Overview page and click Visa Invitation Letter